Leisureplex Booking Conditions

Booking Conditions

All bookings are accepted on the following conditions:

1. Your Holiday Contract

Your contract is with Leisureplex Ltd (“the Company”). When you make a booking you guarantee that you have the authority to accept and do accept on behalf of your party the terms of these booking conditions. The contract between you and the Company is defined by these Booking Conditions and the Confirmation Invoice, which is issued upon receipt by the Company of the deposit. A contract exists as soon as we issue our Confirmation Invoice. The contract is governed by English Law, and the jurisdiction of the English Courts.

2. Price

The prices shown in our brochures are inclusive of Value Added Tax and are accurate at the date of publication. We reserve the right to alter prices after publication. You will be advised of the current price of your reservation at the time of booking. Once your booking has been confirmed, the price of your stay as set out on the Confirmation Invoice is fully guaranteed and will not be subject to any variation unless there is a change in the rate of Value Added Tax.

3. Booking the Accommodation

A. Bookings via Telephone

(i) On receipt of your enquiry, we will reserve your accommodation subject to payment of a deposit of £25 per person.

(ii) A confirmation of your booking will be forwarded to you within 7 days of us receiving your deposit.

(iii) You must then pay the balance of monies due (without any further reminder from us) 3 days before arrival at the hotel.

B. Bookings via the Internet

(i) Payment must be made using your credit or debit card. You can choose the option to have your balance payment taken automatically 3 days prior to arrival by debiting the same card you used to pay the deposit. If you do not select this option you must then pay the balance of monies due (without any further reminder from us) 3 days before arrival.

(ii) We recommend that you print the final page of the Internet booking process as your confirmation, although if you have provided us with an email address, a confirmation will also be sent to you via email. A postal confirmation will follow within a few days.

C. All Bookings

(i) The accommodation price includes room, breakfast and VAT. If you choose the pre-booked dinner option, that will be shown as a separate item on your confirmation. Where the hotel has a car park, we do not make a charge for parking providing the car registration is logged with Reception at check in. However, not all hotels have car parks and you are advised to check the hotel details on our web site or telephone the hotel to check on availability of parking spaces.

(ii) After 1 January 2014, a 2% handling fee applies to all credit card transactions whether done on the internet, on the telephone or in person. There is no charge for using a debit card. All credit and debit card transactions are handled by our associated company, Alfa Travel Ltd and will be identified as such on your card statement.

4. Insurance

You are urged to insure against cancellation and other unforeseen eventualities and we offer what we consider a suitable insurance policy. You are not obliged to take out a policy with us and can choose an alternative supplier or travel without insurance if you wish.

5. Room Allocation and Special Requests

Every effort will be made to provide precisely the accommodation booked and to accommodate any special needs advised to us. However, the Company accepts no liability for any failure to provide a special request for which no payment is made and no correspondence will be entered into concerning any failure to satisfy such requests. Where a payment is made for additional facilities, the Company’s liability shall be limited to the price of that supplement. Bookings for rooms with bath or shower shall be deemed to be fulfilled by the provision of either facility and requests for one or the other will be treated as requests only. Bookings for a double room shall be considered satisfied by the provision of either a double or twin bedded room. Bookings for a twin room shall be considered satisfied by the provision of a room with two or more beds.

6. Dietary and Other Special Needs

Guests who require a special diet must mark this requirement in the Special Requests section during the booking process. Guests with special dietary needs are also strongly urged to make direct contact with the hotel 7-14 days prior to arrival and to forward details of their requirements in writing to the hotel. Guests who are mobility impaired must make this clear to the reservations clerk at the time they book or click the relevant section on the web site screen and should also write or e-mail our Customer Relations Department (email address: care@leisureplex.co.uk) advising the precise degree of their mobility impairment so that we can ascertain if the hotel is able to satisfy their needs.

7. Alteration of services etc.

A. If the contract we have with you is not performed or is improperly performed by us or our suppliers we will pay you appropriate compensation if this has affected the enjoyment of your stay with us. Our liability, except in cases involving death, injury or illness, shall be limited to the cost of your booking.

B. Some facilities (e.g. lifts) are not always available due to sudden breakdowns or the need to service them. Other facilities (e.g. outdoor swimming pools) are only available when weather permits. If you have notified us of a mobility impairment by contacting our Customer Relations Department in accordance with paragraph 6 above and are due to arrive at a hotel where a lift is known to be broken, we will notify you as soon as we are aware of the problem and give you the opportunity to cancel and receive a full refund.

C. The nature and frequency of entertainment is subject to demand and can also be affected by the health of performers and we reserve the right to amend it if necessary.

D. Some services are subject to circumstances outside our control and in particular we cannot be held responsible for failure of water, electricity or gas supplies.

8. Cancellation by the Company

The Company reserves the right to cancel a booking and temporarily close a hotel if the number of guests wishing to stay on any night is less than 10% of the capacity of the hotel.

9. Cancellation by the Guest

If you cancel your booking with us, cancellation charges will apply as follows:

Period before arrival in which cancellation is received

Charge

More than 3 days

Deposit is forfeited

0-3 days

100% payment for the full duration of your stay is due

10. Check In and Baggage

Check in is normally from 4:00pm on the day of arrival and check out by 10:00am on the day of departure. Baggage, which includes all personal belongings of the guest, is accommodated at owner’s risk throughout and the Company’s liability shall be limited to taking reasonable care in the handling of such items. You should keep valuable items with you at all times or ask for them to be kept in the hotel safe. Under the Hotel Proprietors Act, our liability for items not secured in the hotel safe is limited to £50 per room. A porter service is normally available on request but in the interests of the health of our employees we will refuse to carry suitcases weighing more than 33lb (15kg).

11. Unreasonable Behaviour and Smoking Policy

Should a guest behave in an abusive or disruptive manner, the company reserves the right, after due consideration and warning, to terminate the contract between us. In such circumstances the guest will have no further redress against the company in respect of any lost part of their stay or additional expenses incurred.

Smoking is prohibited in all parts of our hotels including all bedrooms and guests who smoke in their room in breach of this condition will be required to pay for two further days stay after they have departed so the room can be properly aired. Electronic cigarettes are treated as if they are real cigarettes and are also prohibited in all parts of the hotel.

13. Infectious and Contagious Diseases

If a guest develops an infectious or contagious disease and in the reasonable opinion of the company their presence in the hotel represents a serious risk of infection to other guests, the Company reserves the right to insist that they leave the hotel. If the guest has taken the insurance policy recommended by the Company, the Company will ensure all necessary arrangements are made.

14. Animals

Animals (other than registered assistance dogs) are not allowed in our hotels. Guests with registered assistance dogs must advise the Company at the time of booking.

15. Transfers

(a) The Company will permit guests to transfer the booking to other hotels or other dates more than 28 days prior to arrival without forfeiture of deposit providing the guest pays an administration fee of £20 per booking.

(b) The Company will permit assignment of the holiday to another guest or guests subject to the following charges:

(i) more than 28 days prior to arrival: £20 per booking

(ii) less than 28 days but more than 3 days prior to arrival: £40 per booking.

It is not possible to transfer the booking to another guest 3 days or less prior to arrival without incurring the cancellation charges listed at 9 above.

16. Data Protection

When you provide your name and address, you give us permission to store it on our computer and use it to provide you with new editions of our brochure and special offers as these become available. If you do not wish us to include you on our mailing list, please write to us or send an e-mail to care@leisureplex.co.uk or telephone our Customer Relations Department on 08451 305666 and we will ensure you are not sent any further publicity material.

Under the Data Protection Act, you have a right to access the personal data we hold on you. You must make any request for access in writing and we have up to 40 days to respond. We may not respond if in doing so we would be forced to disclose to you information concerning another individual. We charge a £20 fee for this service. Our mailing list is entirely confidential and is used only by ourselves and our sister company Alfa Travel Ltd; we do not make it available to any other Company.

Any personal information you provide to us regarding your state of health is stored only for the purpose of the specific booking for which you divulge the information. It is made know to staff members only in so far as is absolutely necessary to enable them to accommodate your needs. This information is not stored for use in future bookings and must be disclosed to us each time you make a booking.

17. Complaints and Disputes

We aim to maintain a high standard of service to you. But if something does go wrong, you have to play your part in trying to resolve the problem by raising your complaint with the hotel manager as soon as the problem arises. We cannot deal with complaints which have not been raised in this way.

In the event that it is found impossible to rectify a problem arising during your stay, we can normally agree an amicable settlement between us after you have returned from holiday, providing you write to us within 28 days of the completion of the holiday.

Last Updated: October 2013